diff --git a/assets/meetings/2026/10/05/agenda.html b/assets/meetings/2026/10/05/agenda.html new file mode 100644 index 00000000..dbca45a4 --- /dev/null +++ b/assets/meetings/2026/10/05/agenda.html @@ -0,0 +1,217 @@ +
CSS Committee Meeting - Agenda
+ + +

+ +

+ + + + + + + + + + + + + + +
Location: + Hybrid +
Date: + Monday 5th October +
Time: + 14:00 BST +
+ + +

+ +

+ + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + +
1 + Apologies + JA +
2 + Adoption of Previous Minutes + HT +
3 + Matters Arising +
    + +
  • T-shirts
    • + +
  • Annual RA
    • + +
  • Use of generative AI
    • + +
  • Contacting pizza companies
    • +
+ 		All +
4 + Committee Handover + All +
5 + Past Events +
    + +
  • Week 1 Pub
    • + +
  • PGR mixer
    • +
+ 		All +
6 + Future Events (standing item) +
    + +
  • CSS 5K run
    • + +
  • Park/Winterbourne
    • + +
  • Break
    • + +
  • CSS Plush Making
    • + +
  • PUB
    • + +
  • Outlines for major events
    • + +
  • Christmas Meal
    • + +
  • Teasoc collab
    • +
+ 		All +
7 + Sponsor/Industry Update (standing item) +
    + +
  • Pipeline and active discussions
    • +
+ 		HW +
8 + Finance Report (standing item) +
    + +
  • Most recent statement balance: £1119.66
    • + +
  • Actual working balance: £2111.97
    • + +
  • Pending incomings
    • +
      + +
    • Capital One sponsorship
      • + +
    • TPP sponsorship
      • + +
    • Memberships
      • +
    + +
  • Pending outgoings
    • +
      + +
    • T-shirts
      • + +
    • Server costs (on grant)
      • + +
    • Pizza
      • + +
    • Alcohol
      • +
        + +
      • Action JA: Speak to Zoe to confirm how the alcohol is being paid for
        • +
      + +
    • Football booking
      • + +
    • Football football
      • + +
    • Stickers
      • + +
    • Break; snacks
      • +
    + +
  • Valyfy lost funds
    • + +
  • EPS Culture Fund
    • +
+ 		IE +
9 + EDI Report (standing item) +
    + +
  • Black History Month
    • +
+ 		All +
10 + Committee Suggestions (standing item) + All +
11 + Any Other Business (standing item) +
    + +
  • Minecraft Server
    • + +
  • Tex bot changes
    • + +
  • Newsletter
    • +
+ 		All +
\ No newline at end of file diff --git a/assets/meetings/2026/10/05/agenda.pdf b/assets/meetings/2026/10/05/agenda.pdf new file mode 100644 index 00000000..752ed11b Binary files /dev/null and b/assets/meetings/2026/10/05/agenda.pdf differ diff --git a/assets/meetings/2026/10/05/minutes.html b/assets/meetings/2026/10/05/minutes.html new file mode 100644 index 00000000..713b3721 --- /dev/null +++ b/assets/meetings/2026/10/05/minutes.html @@ -0,0 +1,665 @@ +
CSS Committee Meeting - Minutes
+ + +

+ +

+ + + + + + + + + + + + + + + + + + +
Location: + Hybrid +
Date: + Monday 5th October +
Time: + 14:00 BST +
Attendees: + Joe Adams (JA) (Chair), Henry Thomas (HT) (Minuting), Idris Evans (IE), Harry Wake (HW), Anna Charleton (AC), Tyler King (TK), Evie Wilson (EW), Day Jones (DJ) +
+ + +

+ +

+ + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + + +
1 + Apologies +
    + +
  • Jacob
    • + +
  • Albert
    • +
+ 		JA +
2 + Adoption of Previous Minutes + HT +
3 + Matters Arising +
    + +
  • T-shirts
    • +
      + +
    • Check mockup
      • + +
    • HT will email back to ask for logo on front to be increased in size
      • +
    + +
  • Annual RA
    • +
      + +
    • Action HT: Chase Annual RA
      • +
        + +
      • Action completed - awaiting response
        • +
      +
    + +
  • Use of generative AI
    • + +
  • Contacting pizza companies
    • +
      + +
    • Action EW: Contact pizza companies
      • +
        + +
      • Action in progress
        • +
      +
    +
+ 		All +
4 + Committee Handover + All +
5 + Past Events +
    + +
  • Pub
    • +
      + +
    • Action GT: Double check pub night booking is definitely confirmed.
      • +
        + +
      • Action not completed
        • +
      + +
    • Really good turnout, everyone seemed to enjoy it
      • + +
    • One issue: Walking train progress only put on discord, should have included it in whatsapp and instagram as well.
      • +
    + +
  • PGR mixer
    • +
      + +
    • Successful event, uncontrollable delays to publicity meant reduced attendance, but had 9 people which is good for PGR events.
      • + +
    • Pizza and drinks invoice will come later in the week.
      • + +
    • JS will explore getting access to PGR mailing lists to prevent future publicity delays.
      • +
    +
+ 		All +
6 + Future Events (standing item) +
    + +
  • CSS 5K run
    • +
      + +
    • Action TK: One week reminder for 5K run
      • +
        + +
      • Action completed
        • +
      + +
    • Tomorrow at 17:00
      • + +
    • 42 people say they are coming in the WhatsApp so far
      • +
    + +
  • Park/Winterbourne
    • +
      + +
    • Action TK: Publicity out tomorrow for this
      • +
        + +
      • Action completed
        • +
      + +
    • Action JS: Guild activity and RA for the park
      • +
        + +
      • Action carried forwards
        • +
      + +
    • EW, TK, and JA say they can go
      • + +
    • Football will need to go from there to the campus league at 13:00
      • +
    + +
  • Break
    • +
      + +
    • Action IE: Buy snacks and drinks from aldi
      • +
        + +
      • Action completed
        • +
      + +
    • Action TK: Announcement for break before weekly roundup
      • +
        + +
      • Action completed
        • +
      + +
    • Action TK: Weekly roundup announcements
      • +
        + +
      • Action completed
        • +
      + +
    • Action HT: Make the guild activity for the fortnightly breaks
      • +
        + +
      • Action completed
        • +
      + +
    • All year twos have a one-off lecture until 16:00.
      • + +
    • JA will be there.
      • + +
    • Don’t have any cups.
      • + +
    • DJ says they can pick up cups for hot drinks from poundland/sainsburys
      • + +
    • Have everything else we need
      • +
    + +
  • CSS Plush Making
    • +
      + +
    • Moved to semester 2
      • +
    + +
  • PUB
    • +
      + +
    • Action AW: Do guild activity for the pub nights
      • +
        + +
      • Action completed
        • +
      + +
    • Action TK: Announcement for pub
      • +
        + +
      • Action pending
        • +
      +
    + +
  • Outlines for major events
    • +
      + +
    • Halloween quiz
      • +
        + +
      • Action HT: Make quiz
        • +
          + +
        • Action in progress
          • +
        + +
      • Action HT: Guild activity, RA, catering form
        • +
          + +
        • Action completed
          • +
        + +
      • Action TK: Publicity
        • +
          + +
        • Action pending
          • +
        + +
      • Action JA: Contact the school for atrium
        • +
          + +
        • Action completed - awaiting reply
          • +
        + +
      • Action AW: Contact Todd to serve alcohol
        • +
          + +
        • Action completed
          • +
        + +
      • Moved to 19:00 to allow for Todd and first years to get to the desk
        • + +
      • Hopefully will have a staff team for it
        • + +
      • Still need to consider prizes
        • +
      + +
    • Ball
      • +
        + +
      • Action GT: Look around for some options for hosting the ball
        • +
          + +
        • Action pending
          • +
        +
      + +
    • EGM
      • +
        + +
      • Action AW: Contact Todd to ask him to book the room for a couple of hours
        • +
          + +
        • Action completed
          • +
        + +
      • Action JA: Make chair slides
        • +
          + +
        • Action in progress
          • +
        + +
      • Action IE: Treasurer slides
        • +
          + +
        • Action pending
          • +
        + +
      • Action JS: Check wiki and set up the voting website
        • +
          + +
        • Action pending
          • +
        + +
      • Action TK: Publicity for both 1 and 2 week deadlines
        • +
          + +
        • Action pending
          • +
        + +
      • Action JA: Channels for advertising
        • +
          + +
        • Action pending
          • +
        + +
      • HT and JA calls for AW to wear TeX costume at EGM
        • + +
      • Action AW: Wear TeX costume for EGM
        • +
      +
    + +
  • Christmas Meal
    • +
      + +
    • Action HT: Follow up email to Green Man
      • +
        + +
      • Action completed
        • +
      + +
    • JA will chase up about other options for Vegetarian as the only option contained nuts, alcohol, and mushrooms
      • + +
    • First years have a lecture until 19:00
      • + +
    • Can’t really push it back far enough as it is too far away
      • + +
    • Query about moving the day, or asking Todd/Ian to not do that lecture
      • + +
    • JA will ask for their opinions on this, but is not hopeful
      • + +
    • Can’t put tickets up until we know for definite when it will be
      • + +
    • In theory will go off sale on the 13th to get options to them by the 14th
      • +
    + +
  • Teasoc collab
    • +
      + +
    • Chair unsure as they have a lot of collabs being planned, but will be discussed at their next meeting
      • + +
    • But will still hopefully get it planned
      • +
    + +
  • Other events
    • +
      + +
    • NQ64
      • +
        + +
      • Will need to be rescheduled to work around the first year’s lecture on Thursday until 19:00
        • + +
      • Could push it an hour later and start at 20:00
        • + +
      • Pushed back to 20:00
        • + +
      • TK says this is no issue as it closes at 01:00.
        • + +
      • Only guild paperwork and publicity needed
        • +
      + +
    • Bot-a-thon
      • +
        + +
      • Planned for weekend before NQ64
        • + +
      • Will need to confirm with Mo for use of building over the weekend
        • + +
      • Also need guild paperwork and publicity
        • + +
      • Will need to speak to Matty/Matt/anyone else to teach the bot stuff
        • + +
      • Will also need people to judge
        • + +
      • Will need pizza on the day
        • + +
      • DJ asks if it will be two days - first day to teach, second to make and judge
        • + +
      • DJ also asks about pizza for both days
        • + +
      • HT suggests starting at 13:00 on Saturday and just having snacks, and then full day on Sunday with pizza
        • + +
      • DJ also suggests a trip to Joe’s to get food as it is quite cheap
        • + +
      • Publicity should go out more than two weeks in advance as it is a big event
        • +
      + +
    • Sponsor events
      • +
        + +
      • Careers in Tech panel
        • +
          + +
        • 28th Oct, 15:45 - Needs a room booked in next day or two
          • + +
        • Haworth 101, Y3 (WHB) rooms suggested but either too small or already booked.
          • + +
        • Advice on applications and working in tech
          • + +
        • DJ suggests the Alan Walters building as LT1/LT2 would be a good size for it
          • + +
        • TLB-102 suggested and is available, but would be big
          • +
        + +
      • Pair programming workshop
        • +
          + +
        • 12th Nov, will need a room probably with tables to program at
          • +
        +
      + +
    • Bar Crawl
      • +
        + +
      • Action AW: Look into bar crawl
        • +
          + +
        • Action in progress
          • +
        + +
      • Action GT: Look into bar crawl
        • +
          + +
        • Action pending
          • +
        + +
      • Digbeth was suggested but was shut down
        • + +
      • DJ suggests reusing previous plans if necessary
        • +
      + +
    • Cheese soc collab
      • +
        + +
      • Action GT: Reach out to cheese soc and see if they would like to do 15:00 - 17:00 on the Thursday of week 4
        • +
          + +
        • Action pending
          • +
        +
      + +
    • Workshop
      • +
        + +
      • Python workshop
        • + +
      • 13:00-15:00, 11th Nov, UG04 provisionally
        • + +
      • JA still running this currently
        • + +
      • Advertised as towards botathon
        • +
      + +
    • Action JA: Contact Matt about OSM Mapathon
      • +
        + +
      • Action in progress
        • + +
      • Suggested doing it for Xmas meal and NQ64
        • + +
      • Doesn’t know if he will be free yet
        • + +
      • DJ suggests doing it early semester 2
        • +
      +
    +
+ 		All +
7 + Sponsor/Industry Update (standing item) +
    + +
  • Pipeline and active discussions
    • + +
  • No major update, as no more prospecting
    • + +
  • Just waiting on largely the guild to confirm for some of them
    • +
+ 		HW +
8 + Finance Report (standing item) +
    + +
  • Most recent statement balance: £1119.66
    • + +
  • Actual working balance: £2111.97
    • + +
  • Pending incomings
    • +
      + +
    • Capital One sponsorship
      • + +
    • TPP sponsorship
      • + +
    • Memberships
      • +
    + +
  • Pending outgoings
    • +
      + +
    • T-shirts
      • + +
    • Server costs (on grant)
      • + +
    • Pizza
      • + +
    • Alcohol
      • +
        + +
      • Action JA: Speak to Zoe to confirm how the alcohol is being paid for
        • +
          + +
        • Action in progress
          • +
        +
      + +
    • Football booking
      • + +
    • Football football
      • + +
    • Stickers
      • + +
    • Break; snacks
      • +
    + +
  • Valyfy lost funds
    • +
      + +
    • Still no reply from Habiba
      • +
    + +
  • EPS Culture Fund
    • +
+ 		IE +
9 + EDI Report (standing item) +
    + +
  • Black History Month
    • +
      + +
    • Announcement went out
      • +
    +
+ 		All +
10 + Committee Suggestions (standing item) +
    + +
  • Sharing resources for modules - will be discussed on discord
    • +
+ 		All +
11 + Any Other Business (standing item) +
    + +
  • Minecraft Server
    • + +
  • Tex bot changes
    • +
      + +
    • Action JS: Organise discussion outside meeting and plan the potential changes
      • +
        + +
      • Action in progress
        • +
      +
    + +
  • Newsletter
    • +
      + +
    • Action JA: Write a newsletter
      • +
        + +
      • Action completed
        • +
      + +
    • Newsletter written, needs to have PR approved
      • +
    + +
  • Bristol Research Society - will be discussed on discord
    • +
+ 		All +
+ + + + + + + + + + + + + + + + +
Actual start time + 14:02 BST +
Actual end time + 14:52 BST +
Duration + 0 Hours 50 Minutes +
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